Hyatt Regency Crystal City
Independence Halls A & B
     Arlington, VA

     Hargrove's Advance Order Deadline: Friday, November 16, 2018

Important Dates & Information

Each 8' x 10' booth includes the following standard equipment:

8’ High Draped Backwall – Colors:                  Green & White
3’ High Draped Siderails – Color:                    Green
1 – 6’ Draped Table – Color:                            White
2 – Side Chairs
1 – Wastebasket
1 – 7” x 44” Identification Sign with Company Name & Booth Number

The Exhibit Hall is carpeted in a multi-colored Blue/Grey print.  Carpeting your exhibit booth is optional.

Advance shipping begins Monday, October 29 at 8:00 AM and ends Tuesday, November 27 at 4:00 PM.

Advance shipping address:
(Your Company Name & Booth Number)
c/o Hargrove
1 Hargrove Drive
Dock 2
Lanham, MD  20706

●   Thursday, November 22 and Friday, November 23 are holidays; the advance warehouse will be closed.
●   Advance shipments will be moved to show site on overtime.  The rates quoted in this manual allows for the overtime handling without an additional overtime surcharge.

Print Advance Labels

There is NO DIRECT SHIPPING to this event. 

All show materials must be consigned to Hargrove and shipped to the advance warehouse.  Any shipment sent directly to the hotel will be subject to material handling fees plus a 50% direct-shipping surcharge.  If your materials cannot arrive at the advance warehouse on or before Tuesday, November 27, contact Exhibitor Services at 301.306.4627 or

Hargrove Shipping is strongly recommended for outbound shipments.

Sunday, December 2                 1:00 PM to 7:00 PM
Monday, December 3                8:00 AM to 9:00 AM

NOTE: All day Sunday, overtime rates will be in effect for installation labor services only.

Monday, December 3                9:30 AM to 6:00 PM
Tuesday, December 4               7:30 AM to 2:00 PM

Tuesday, December 4               2:00 PM to 3:30 PM

Outside carriers must be checked in by Tuesday, December 4 at 2:30 PM.   Please see the Move-Out Information sheet for more details.

Additional Links

Access to official vendors' order forms (Hargrove and Additional Vendors) and Hargrove's online ordering: